Although, over the last decade, we have developed standard procedures for our organization (transportation, site selection, programming, etc), these critical processes are not documented!   In order for us to make sure the Summits continue, we need to capture this vast knowledge in a structured and well-organized format.  This is called a Standard Operating Procedures Manual.   Writing down our procedures will ensure that future staff, board members and volunteers can step into existing roles each year with clarity as to the task, its description and the timeline. 

In addition, sometimes our cash outflows are more than our inflows. When does this happen?  Early each year, we have a huge cash requirement for both the facility and the fleet of vans.  This financial outlay happens before all participants are registered and way before the major part of the registration fees are actually collected. This cash flow timing mismatch creates a real challenge each year.